Job Description

Job Purpose

Working together under general supervision  provide clerical and administrative support to all departments; provide regular and ad hoc management reports; ensure the timely processing of vendor payments; maintain and coordinate office supplies and office equipment; maintain, organize, and input payroll information into the computerized payroll system; maintain and organize payroll records; perform all activities in accordance with applicable health, safety, and environmental standards; utilize  computer and other technology based work management systems as may be required in performing work duties; assist in the resolution of payment and invoicing problems; organize, update, and compile files and correspondence; respond to overtime requests as needed, handle special assignments; and perform related work as required.

Essential Functions:

Process invoices and participate in resolving discrepancies between supplies and services received and billed.
Interact professionally with other employees, customers and suppliers.
Utilize the corporate operating system platform and other technology-based systems to perform work assignments.
Prepare reports and correspondence as required.
Operate office systems and equipment including telephones, computers, printers, copy machines, and faxes.
Assemble, verify, report, and maintain station payroll and labor distribution information.
Assist with the maintenance of employee files, accounts payable, miscellaneous files and correspondence.
Handle mail and fax pick-up and distribution.
Provide training and support in the application of the station’s filing system.
Update and file station’s operating and procedure manuals.
Maintain and reconcile creditor statements and petty cash accounts.
Assist management in processing payroll and generating reports.
Utilize Microsoft Office and similar software to complete clerical and administrative duties
Maintain a neat and clean work area.
Receive station visitors.
Assist other job classifications as may be required.
Participate in ongoing training to maintain and enhance skills required to perform all the clerk duties and assist in the training of others.
Prepare and maintain quality assurance procedures and technical instructions.

Qualifications

High School degree or equivalent education. Associates Degree preferred
Strong PC skills with intermediate level skills in MS Office products
3-5 years of basic clerical and administrative experience in an office environment or equivalent experience.
Excellent organization and planning skills.

Special Position Requirements

Position is located at a power plant.
PPE is required outside of the administrative office area.
Limited travel required < 5%
Overtime may be required on occasion.