Job Description

Job Overview
 

Does your background include a wide array of administrative duties? We’re looking for a dynamic team player to join our team as a Principal Executive Assistant where you’ll provide high-level administrative support to our Chief Executive Officer (CEO) in a range of activities such as calendar management, scheduling and coordinating meetings, travel, and expenses. To succeed in this role, you should have impeccable professionalism, organization and planning skills and be especially proficient in prioritizing and multitasking. If you have a keen attention to detail and possess the strong ability to manage a busy calendar, this could be a perfect fit!

About Us

When you join iCIMS, you join the team helping global companies transform business and the world through the power of talent.?Our customers do amazing things: design rocket ships, create vaccines, deliver consumer goods globally, overnight, with a smile.?As the Talent Cloud company, we empower these organizations to attract, engage, hire, and advance the right talent. We’re passionate about helping companies build a diverse, winning workforce and about building our home team. We're dedicated to fostering an inclusive, purpose-driven, and innovative work environment where everyone belongs. 

Responsibilities

Proactively manage the calendar of the CEO with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency
Research, prioritize, and follow up on incoming issues and concerns addressed to business leader, including those of a sensitive or confidential nature.?Handle such information with professionalism, discretion, and urgency
Arrange complex and detailed travel itineraries and compile documents for travel-related meetings
Complete corresponding travel &?expense reports monthly
Engage in problem solving and initiate proactive / preventative measures as needed with minimal oversight and guidance needed
Maintain high level of professionalism in dealing with senior business leaders inside and outside the organization
Interact with administrative counterparts at iCIMS’ parent company to assist with Board of Director Meetings or other meetings relevant to the portfolio of companies
React with appropriate urgency to situations that require a quick turnaround
Act as a point of contact for assigned leaders, redirecting messages, and following up as necessary
Collaborate with other Executive Assistants to ensure appropriate administrative coverage across the business
Assist with special projects as assigned; track and help drive completion of key deliverables
Participate in other activities/projects at the discretion of management programs
Communicate with employees at all levels of the organization to gather or convey information
General administrative duties as requested
Consistently ensures that business?is conducted with integrity at all times?and that behavior aligns with iCIMS policies, procedures, and values

Qualifications

A minimum of eight (8)?years of experience providing administrative support to high-level executives or related experience required? 
Strong organizational skills and attention to detail including the ability to handle complex calendar coordination?required 
Advanced proficiency with : Word, and Outlook required; Concur experience is preferred  
Strong relationship skills and ability to maintain interpersonal relationships and stakeholder management  
Highly resourceful team-player, with the ability to be extremely effective independently? 
Ability to exercise independent judgment when handling issues of a complex nature 
Outstanding follow-up, organization, and planning skills 
Demonstrated business acumen and desire to learn the business 
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response? 
Strong verbal and written communication skills  
Ability to work in a fast-paced environment is essential? 
High level of discretion and confidentiality 
Strong problem-solving and decision-making capability

Preferred

BA/BS preferred or relevant work experience