Job Description

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 35,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Organization Overview:

At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

The Lilly Professional Apprenticeship Program is a  13-month (fixed duration employee) program for people without a 4-year degree. As a Lilly Professional Apprentice you will receives a combination of formal training, on-the-job learning, and mentoring in a key functional area to be equipped to compete for a Lilly position after successful completion of the apprenticeship. Upon successful completion of the program, apprentices will have the opportunity to advance their careers, including consideration for full-time positions at Lilly.

Responsibilities:

The Legal Operations team provides support to the Lilly Legal department through strategic initiatives that drive efficiency within department. The Legal Operations team focuses on the implementation of best practices, streamlined processes, and utilizing metrics to make informed decisions.  The Legal Operations Apprentice will primarily support the finance and vendor management team; however, additional responsibilities and cross functional support will be assigned as needed.

Assist with the enrollment process of law firms and legal vendors, including contracting and E-Billing.

Collaborate with the team to process map the review of legal matter budgets and forecasts.

Maintain accurate record keeping for vendor submissions and reconcile those submissions against vendor contracts.

Assess and improve the electronic files through the life of legal vendor management Lifecyle.

Support Legal Operation initiatives by implementing best practices, streamlining processes, and utilizing metrics to inform the Legal Ops Leaders to make informed decisions. 

Create and maintain filing legal matters and vendor records across legal technology platforms;

Prepare inquiries related to contracts, billing, or vendor management for team review.

Schedule and coordinate meetings with internal Finance and other teams to resolve payment issues, as needed.

Draft spreadsheets, diagrams, and process maps to record vendor process.

Support the Diversity, Equity, and Inclusion initiatives with Lilly Legal’s external vendors.

Additional responsibilities and cross functional support will be assigned as needed.

Basic Requirements:

HS Diploma or Equivalent and 3 or more years of related or professional experience. 

At least 1 year of college and/or associate degree in a related field.

Additional Preferences:

Proven experience with Microsoft Office Products (Outlook, Word, Excel, PowerPoint).

Strong self-management and organization skills

Demonstrated attention to detail

Effective written and verbal communication skills

Excellent interpersonal and networking skills

Ability to work well in a team environment

Experience with Microsoft Office

Desired experience working in or with law firms or corporate legal departments