Job Description

JOB OVERVIEW:

This position is responsible for accounts payable processing activities including a including vendor account management and on-boarding, invoice and returns processing, account management, payment coordination, employee expense reports, credit card administration and compliance initiatives.

KEY RESPONSIBILITIES:

* 30 - 40% - Acquire and reconcile supplier statements and investigate open transactions. Resolve open items and discrepancies identified; such as shortages, price pends, returns, chargebacks, and SPAs, by working directly with and following up with appropriate internal and external areas. Ability to present reconciliation results to supervisor.
* 10 - 20% - Invoice and/or return processing activities including entry, scanning, upload and monitoring of 3-way match items. Invoice types include: Overhead, Trade and Equipment.
* 10 20% - Adhere to compliance requirements as it relates to AP invoice entry. This includes sales tax assessments, Sunshine Act invoice identification, ensuring proper invoice approval and GL coding prior to entry, etc.
* 10 - 20% - Administer invoice approval process including Authorization for Disbursement Form (ADF) and entry into ERP system approval table.
* 10 - 20% - Administer payment activities for multiple payment instruments including credit card, bank check, ACH, wires, etc., ensuring proper approval and timely payment processing.
* 5% - Follow-up activities related to payments including bank reconciliation inquiries, credit card processing
* 5% - Administer vendor activities including onboarding, change requests, payments terms, banking, statement acquisition, etc.
* Special projects and cross training as required

SKILL:

This position requires attention to detail and judgement in resolving issues, as well as the ability to communicate effectively to vendors. Apply acquired knowledge of procedures and external regulations.

COMPLEXITY:

Work on moderately difficult vendor accounts and assignments that require judgment in resolving issues and in making recommendations on how to improve processes. Able to make independent procedural decisions.

SUPERVISION:

Work under minimal supervision and receive little to no instruction on daily work, receive general instruction on newly introduced assignments.

Qualification

WORK EXPERIENCE:

Typically 2 or more years of related experience.

PREFERRED EDUCATION:

High School education, with some college experience, vocational training and/or on the job training.

GENERAL SKILLS & COMPETENCIES:

* Time management skills and the ability to prioritize work and meet deadlines
* Attention to detail and accuracy
* Customer service oriented and ability to work with complex issues
* Interpersonal communication skills
* Written and verbal communication skills
* Ability to maintain confidential and highly sensitive information
* Ability to work in a team environment
* Ability to multi-task
* Establish productive working relationships at multiple levels within the organization

SPECIFIC KNOWLEDGE & SKILLS:

* Ability to work efficiently in a high volume, fast-paced environment
* Follow-up skills, prioritization, and communication skills
* Strong computer skills; including email, Microsoft Word, Microsoft Outlook, Microsoft Excel, and AS400, or comparable system

PERFORMANCE REQUIREMENTS:

Typically, to advance to a new job level, TSMs must demonstrate professional behavior and should consistently be at the high-end of meets expectations or consistently exceed expectations.

TRAVEL / PHYSICAL DEMANDS:

Travel typically less than 10%. Office environment. No special physical demands required.

COMPENSATION:

Bonus Plan: Other

If other, please specify: This position is not eligible for a bonus.

Merit Eligible: Yes

Perf. Review Form: STD

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers