Job Description

Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description



Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to pursuing scientific invention to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead has operations in more than 35 countries worldwide, with headquarters in Foster City, California.

You will be part of a team that is helping millions of people live healthier, more fulfilling lives. We are a close community where every individual matters and everyone has a chance to enhance their skills through ongoing development. Inclusion is one of our core values, which means we are creating and fostering a work environment where our differences are valued, and everyone feels respected and empowered to bring their authentic selves to work. By joining Gilead, you will further our mission to discover, develop and deliver innovative therapeutics for people with life-threatening diseases.

The Gilead Business Services center in Raleighs Research Triangle region will be home to some of the companys critical shared service teams in North America, including Information Technology, Global Financial Solutions, HR Operations and Procurement Services Desk. These functions provide the necessary support to ensure Gileads business runs effectively and efficiently. The center will also be a catalyst for standardization of processes, digital transformation and technology optimization.

Job Description

The Senior Manager for Invoice Operations reports to the Director North America Purchase to Pay (PTP) Operations with responsibility for Invoice Operations, compliance and month end close.

The focus of the role is to lead, manage and develop the North America Invoice Operations team aligned to best practice, improve invoice processing efficiency through increased use of technology enablers to improve straight through processing, address continuous improvement opportunities and optimize P-card adoption. Ensure common processes for invoice processing worldwide unless dictated by country statutory requirements.

The successful candidate will be expected to be highly self-motivated and innovative, with proven experience in successfully supporting and developing a best in class invoice operations program, providing best practice service delivery and actionable business insights through data and analytics. Be an advocate to digitalize and automate invoice operations through, RPA, AI and other emerging technologies to create capacity, increase efficiency, quality and control of our processes.

Key Responsibilities include:

* Mange end to end Invoice Operations

* Manage a team comprised of Gilead and third-party contractors, based on-site, and off-shore.

* PTP accounting and month end close

* Maintain process integrity, internal and SOX controls, and ensure compliance with the Controllers Manual and all applicable laws and regulations.

* Accountability for service delivery against agreed and evolving KPIs and service partnership agreement

* Effectively manage relationships with business functions and key stakeholders, leading two-way communication and collaboration regarding functional performance, continuous improvement and opportunities for operational efficiencies.

* Analyze current operational performance (inputs and outputs) to identify process gaps, opportunities for continuous improvement, and compliance integrity (as appropriate). Improvement opportunities should align with best practices and comply with Gilead standards.

* Support strategic and cross functional projects.

* Act as the point of contact to resolve Invoice processing and Operations issues and escalations with business partners

* Oversight for delivery of Invoice Operations and PO admin training to employees and key stakeholders

* Collaborate and partner with cross functional business partners and International colleagues to identify and implement options to improve the quality of service delivery from a global perspective and pursue opportunities for global process delivery in line with best practice.

* Other duties and special projects, as assigned

Knowledge and Skills:

* Manage, coach, lead and develop a PTP Service delivery team.

* Aspire to deliver an exceptional customer experience and process excellence.

* A focus on innovation and continuous improvement.

* Business Partnership, build relationships and trust, share ideas and work collaboratively

* Strong third-party relationship and performance management skills

* Development and delivery of process related training

* Development of global process maps; desk-top manuals and documentation

* Strong business acumen, particularly related to the life sciences industry and functional operations

* Excellent interpersonal skills, an inquisitive mind, and the ability to work effectively with multiple, cross-functional stakeholders.

* Strong analytical skills and a critical thinker; must have the ability to use excellent judgment and resolve issues with dexterity and effective decision making.

* Excellent communications skills: written, verbal, and presentation

* Results orientation: The ideal candidate will be results-driven and must thrive in a fast-paced, dynamic environment.

* Ability to operate successfully across diverse geographical locations and cultures

* High level of self-motivation, leadership, positive attitude, drive for achievement and a strong work ethic

Basic Qualifications:

* High School Diploma, and 12 years experience in Finance and Shared Services, OR Bachelors Degree in Accounting or Finance, and 8 years experience OR masters degree and 6 years experience in Finance and Shared Services.

* Minimum of 6 years knowledge and experience of PTP and Invoice Operations best practice programs in a multi-national corporation.

* Demonstrated understanding of PTP best practices and emerging technologies required.

* Knowledge of US GAAP and SOX Controls required.

* Extensive knowledge with SAP or best practice ERP systems is required

* Advanced proficiency with Microsoft tools (Excel, Outlook, Word, Visio, PowerPoint).

Preferred Qualifications and Experience:

* Experience in biotech or pharmaceuticals industry a plus.

* Experience working in a global Finance organization


For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the EEO is the Law poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.


For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.